Essay Question about The Importance of Understanding of the Characteristics of Business Language"

Essay Question is
“Understanding of the characteristics of business language can help the writer to
write for professional and business writing, do you agree or not ?”

The Importance of Understanding of the Characteristics of Business Language

Doing business must relate to communication. Most of business has to communicate with colleague, bosses, customers, and other organizations. Writing is a way to communicate in doing business, and business writing needs to learn about business language, so I agree with understanding of the characteristics of business language can help the writer to write for professional and business writing with conciseness, completeness, effectiveness, and positiveness as the following discussion:
Firstly, understanding of the characteristics helps the writers to write with conciseness because conciseness is giving a lot of information clearly in a few words. Using concise words in business writing, you can use conversational language and abbreviations because the time is money in doing business, so conciseness needs to be used appropriate words, writing briefly, but the message has to write completely. For example, when you want to write the word “as soon as possible” in the message, you can replace it by using “ASAP”
Moreover, it helps the writers to write with completeness because it is important in business writing. The readers will understand complete message that included all details. Completeness is writing all the detail asked for a form or other documents. It consists of who, what, where, when, why, and how for the readers can understand and react to message suddenly when they read it. For example, if the business writer wants to invite the reader who is a special customer of company to join in the annual party, the writer should write in this complete message as an example “we would like to invite you to join our annual party at 4 p.m. on February 2, 2008 in Lotus Room of company.” If you write in this way, it is easy to understand for readers and they will be able to respond quickly with the message.
Furthermore, it helps the writers write with effectiveness. In doing business, if you can use and write business message, it will bring success to your business. Effective business writing is the writers have to use courteous, polite, friendly, and sincere words in the tone of writing for the readers feel the writers are honored in them. Method in business writing by using effectiveness are using personal terms, active voice in sentences, signal words, expression in the message ,etc. For example, instead you want to write, “I am waiting for doing business with you”. It should be better if you use this word, “we look forward to having the opportunity of doing business with you”.
In addition, it helps the writers write with positive ness. It will convey goodwill and willingness to serve the customers. If you use the negative word in writing, the readers think they have been blamed. It will affect with doing business in next chance, so the business writers should avoid negative terms and try to select the words that make the readers feel they do not make something wrongly. The writers have to use the words that are soft and polite. For example, if the writers want to write ‘ we cannot accept your proposal”, they should write in positive way as “your proposal will be accepted if you give us further information.”
In the other hand, if you do not use understanding of the characteristics of business language, it will make some problem in writing for your readers and your running business. For example, if the writers do not write message with conciseness, the readers will lose time and be confused in the message. If the readers do not understand in them, they will not be able to write as like professional writer. They also may be looked down by other organizations that the writer cannot write as a professional writer. Misunderstanding of the characteristics of business language affect to image of the organization and relationship in an investment for future.
In conclusion, the business writers should understand in four kinds of characteristics of business. If you understand them, they are helpful for your professional and business writing. Conciseness, completeness, effectiveness, and positive ness which are main factors that make business language is helpful in your business writing and your doing business that relate to other people or other organizations. Four characteristics will be able to help your running business smoothly and successfully, so the business writers should learn and practice in these four characteristics of business language for adaptableness in business in business writing.


Thks Ajarn Thavorn